Job vacancy: Senior Research & Development Administrator, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 Regent Point

Job summary

Main area: 317 R&D Governance
Grade: Band 4
Contract: Fixed term: 18 months (from date of appointment)
Hours: Full time - 37.5 hours per week
Job ref: 317-2024-17-033

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Regent Point
Town: 317 Regent Point
Salary: £25,147 - £27,596 per annum
Salary period: Yearly
Closing: Today at 23:59
Interview date: 11/06/2024

Senior Research & Development Administrator

Band 4

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

To provide high quality administrative and clerical support to colleagues within the R&D team.
Provide support in maintaining metrics and records in accordance with national guidelines and regulations.
Provide support to team members, The Newcastle Upon Tyne Hospitals NHS Foundation Trust (NuTH) staff and third parties for research set-up and the processing of amendments.
To enter and maintain accurate data within the ReDA database and departmental files.
Arrange and provide administrative support for meetings, including high level minute taking, preparing agendas and following up actions, compiling and distributing papers, booking meetings rooms and arranging catering, providing travel directions and acting as the first point of contact for members regarding meeting arrangements and attendance. This may require travel to and attendance at meetings across the Trust and University campus.
To professionally deal with telephone and email queries including redirection to another member of the team if appropriate.
Provide diary management to the senior management within the R&D team.
Support and organise external inspections from Competent Authorities.
To work as an integral part of the team within a busy department liaising with other departments and external organisations to ensure regulatory compliance.
Support junior administrative members of the team (including Apprentice posts) in regard to learning, development and supervision.
Provide diary management to the senior management within the R&D team.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Person specification

Qualifications & Education

Essential criteria

• NVQ Level 4 or equivalent qualification OR equivalent experience
• English Language GCSE Grade 4 or above or equivalent

Knowledge & Experience

Essential criteria

• Previous administrative experience
• Previous experience of delivering presentations

Desirable criteria

• Experience of providing administrative support within a research environment
• Knowledge of the national health research strategy, the Health Research Authority and MHRA
• Knowledge/experience of the research databases: ReDA, Open Data Platform, eSUSAR
• Understanding and experience of Good Clinical Practice (GCP)

Skills & Abilities

Essential criteria

• Proficiency in Microsoft Office applications

Desirable criteria

• Minute taking

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful

Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.