Crynodeb o'r swydd
Teitl cyflogwr
Personal Assistant (Quality Governance)
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Trosolwg o'r swydd
An exciting opportunity has arisen within the Quality Governance Team for an enthusiastic, hardworking and self-motivated individual to join us as a personal assistant. The successful candidate will provide an efficient, comprehensive and highly confidential administrative and secretarial service to the Head and Deputy Head of Quality Governance.
We are looking for someone who is proactive, flexible and able to prioritise to meet the demands of this role.
This post offers the opportunity for hybrid working, with a mix of work on-site and from home in line with role and team requirements.
Prif ddyletswyddau'r swydd
- To provide a comprehensive and confidential administrative and secretarial service to the Head and Deputy Head of Quality Governance including the production, to a high standard, of correspondence, reports and presentation material.
- To act as the first point of contact for and have responsibility for manging the diaries of the Head and Deputy Head of Quality Governance dealing with initial enquiries exercising judgement and discretion and making decisions as necessary.
- Undertake complex administrative tasks that require the gathering, analysis and presentation of information, identification of problems and provision of solution, for example, the agreement of the agenda and collation of papers for senior level committees.
- Take, transcribe and distribute minutes for both formal and informal meetings, following up action points as agreed.
Gweithio i'n sefydliad
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Manyleb y person
Education and Qualifications
Meini prawf hanfodol
- GCSE English and Maths at Grade C or above or equivalent experience
- OCR Word Processing III or equivalent qualification/experience
- Accredited qualification in Microsoft applications e.g. Excel, Access
Experience
Meini prawf hanfodol
- Relevant experience of secretarial, administrative and office practices within a large complex organisation
- Relevant experience in a senior secretarial /personal assistant role working with senior Managers
- Minute taking
- Diary management
- Experience of Microsoft applications e.g. Outlook, Word, PowerPoint, and Excel
Meini prawf dymunol
- Maintaining Electronic Staff Records database
Skills and Knowledge
Meini prawf hanfodol
- Ability to communicate clearly at all levels in writing, verbally and face to face
- Good organisational skills and ability to work to deadlines.
- Ability to work with competing demands/prioritise
Personal Qualities
Meini prawf hanfodol
- Proactive and flexible approach
- Must demonstrate full understanding of confidentiality
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Lisa Howlett
- Teitl y swydd
- Deputy Head of Quality Governance
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07787411426
Rhestr swyddi gyda Sheffield Teaching Hospitals NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector