Job summary
- Main area
- Healthcare Governance Secretary
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-7558-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Northern General Hospital
- Town
- Sheffield
- Salary
- £22,816 - £24,336 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- Today at 23:59
- Interview date
- 15/05/2024
Employer heading
Healthcare Governance Secretary
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An exciting opportunity has arisen for an enthusiastic and highly motivated individual to join our Governance Team in the GRaDE care group (Gastroenterology & Hepatology, Respiratory and Diabetes & Endocrinology).
You will be providing secretarial support to the Governance Team to assist them in the delivery of an effective Quality Governance Framework and Risk Management Strategy to enhance the quality and safety of the services provided within the care group.
Our expectation is that you will be able to demonstrate competent organisational skills and initiative, prioritising your own work to meet deadlines whilst maintaining the high standards within the department.
Main duties of the job
JOB PURPOSE
- To provide comprehensive administrative support to the Healthcare Governance Team within GRaDE. To organise the clinical, administrative and clerical systems which support the Healthcare Governance strategies.
- Provide a secretarial service to the Medical Governance Leads and Governance Team within GRaDE.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it’s staff together with the provision of an excellent health and well-being support service.
GRaDE Care Group is comprised of 3 clinical directorates:
- Diabetes and Endocrinology
- Gastroenterology and Hepatology
- Respiratory Medicine
All three directorates operate on the Northern and Central campus’ although the acute admitting base for all of the specialties is at the Northern General Hospital. The Care Group has 11 acute base wards at the Northern General Hospital and one acute and one elective base ward at the Central Campus. Outpatient services operate on both campus’ and are supported by the Patient Booking Hub at the Royal Hallamshire Hospital.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- Typewriting or equivalent Qualification
- Minimum 3 GCSE at grade C/4 or above, including English Language or equivalent qualifications / experience
- NVQ3, RSA3, ECDL or equivalent experience or qualifications
- Good working knowledge of Windows and Microsoft Office
Desirable criteria
- Competent and trained on Lorenzo
- Competent and trained on use of Datix system
- Competent in use of digital dictation E.G MS Teams, G2
- Loggist or willing to complete Loggist training
Experience
Essential criteria
- Experience in arranging and co-ordinating multidisciplinary meetings.
- Formulating agenda and producing accurate minutes.
- Ability to manage a caseload to meet both internal and external deadlines
- Experience working in a busy office environment and with an understanding of administrative and clerical procedures
- Experience of dealing with confidential and personal issues with sensitivity
Desirable criteria
- Understanding of medical terminology
- Meeting with members of the public and patients
- Relevant experience of working in the NHS in a post requiring administrative, secretarial and office management systems
Further Training
Desirable criteria
- Knowledge of the Trust complaints process
- Knowledge of Information Governance
Special Skills/Aptitudes
Essential criteria
- Demonstrate a good understanding of confidentiality and dealing with issues of a sensitive nature.
- Excellent planning and organisation skills.
- Flexible approach to work and adaptable to change
- Good interpersonal skills and the ability to develop relationships with colleagues of different disciplines and levels of seniority
- Excellent computer skills with demonstrable knowledge and skills using Microsoft Office packages including Outlook, Excel and Word.
- Ability to work as part of a team and independently with minimal supervision
- Ability to work as part of a team and independently with minimal supervision
- Good understanding of confidentiality
Other Factors
Essential criteria
- Understanding of the importance of equality and diversity
- On-going commitment to personal development and improvement
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Esther Fulls
- Job title
- Clinical Governance Co-ordinator
- Email address
- [email protected]
- Telephone number
- 0114 2715303
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