Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 7.5 hours per week
- Job ref
- 342-BR105-0524
- Employer
- Avon and Wiltshire Mental Health Partnership NHS Trust
- Employer type
- NHS
- Site
- Callington Road Hospital
- Town
- Bristol
- Salary
- £22,816 - £24,336 per annum, pro rata
- Salary period
- Yearly
- Closing
- 21/05/2024 23:59
Employer heading
Band 3 Therapies Team Administrator - Bristol
Band 3
Job overview
We are looking to recruit for an administrator to provide administration and secretarial support to the Bristol Inpatient Therapy team. The Therapies team works across 8 inpatient wards based at Callington Road Hospital in Bristol.
Main duties of the job
To provide administration and secretarial support to the Bristol Inpatient therapy team based in Larch therapies building. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with very good organisational skills. They will possess excellent working knowledge of all Microsoft Office systems including Word and Excel.
The post holder will be able to work to high standards to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate.
The post holder will be required to arrange meetings, take formal minutes and keeping appropriate records on the most up to date templates.
Working for our organisation
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Detailed job description and main responsibilities
Work within a multi-disciplinary environment ensuring that communication with appropriate team members is effective. Facilitating the administration processes for Team meetings etc.
Arrange meetings and appointments for members of the team, negotiating diary conflicts and competing priorities as appropriate. Including the scheduling of the following below using Microsoft IT packages and AWP in house systems.
- Emails MS Outlook 2016
- Diary Management MS Outlook
- Excel 2016
- Microsoft Word 2016
- PowerPoint 2016
- Other bookings as required
The post holder will order stationery and other necessary items for the team via the procurement system. May be responsible for petty cash float/handling.
Take and distribute formal minutes as necessary.
Please see attached Job description for more details
Person specification
Essential
Essential criteria
- NVQ level 3 or equivalent in Business Administration
Desirable criteria
- Experience of working within a team
- Experience of working within a clinical setting
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jackie Edwards
- Job title
- Head of Bristol Inpatient Arts Psychotherapy team
- Email address
- [email protected]
- Telephone number
- 01179195771
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