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Job overview

In this role, no two days are the same. If you enjoy variety and a challenge, this is the perfect role for you.

We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.

As Office Manager, you'll be based within Specialist CAMHS who oversee the CAMHS Forensic teams (Horizon, Liaison and Diversion, FCAMHS, CAHBS & Link), FASS and IPPS teams. 

In this role, you'll be responsible for the provision of effective administrative support to the teams and their admins, ensuring the service is well organised and efficiently run.

We'll need you to support the Team Manager in the continuing development  of the service and administration processes.

Main duties of the job

In this role, you will be responsible for:

1. The day-to-day management of the admin team, the organisation of effective clinical management systems, client- and family-centred practices, health and safety procedures and administrative processes.
2. The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
3. Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.
4. Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
5. Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.

Working for our organisation

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible 

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team