Crynodeb o'r swydd
- Prif leoliad
- Administration - Community Division - Long COVID Services - Sefton
- Gradd
- Band 4
- Contract
- Parhaol: WTE 0.5
- Oriau
- Llawnamser - 18.75 awr yr wythnos (N/A)
- Cyfeirnod y swydd
- 350-CC6246550
- Cyflogwr
- Mersey Care NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Sefton
- Tref
- Magdalen Square
- Cyflog
- £25,147 - £27,596 per annum
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 03/06/2024 23:59
- Dyddiad y cyfweliad
- 12/06/2024
Teitl cyflogwr
Senior Administrator Long COVID Services
Band 4
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Trosolwg o'r swydd
An exciting opportunity has arisen for the right candidate to join the Sefton Long COVID Service, however flexibility to working across the Merseycare footprint could be required. Role requirements are to ensure the provision of a comprehensive, confidential, accurate and timely secretarial and administrative service to the service manager and team. A multi-disciplinary team is utilised in order to provide input to residents across the Sefton borough who are suffering the effects of long COVID.
The post holder will ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes.
Shortlisting planned for 15th May 2024.
Interviews planned for 23rd May 2024.
Prif ddyletswyddau'r swydd
Ensure the provision of a comprehensive, confidential, accurate and timely secretarial and administrative service to the service manager and team members in the Long COVID Service Service.
Ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes.
As per Job Description.
Gweithio i'n sefydliad
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Provide an administrative service to manager and team.
Use own initiative to prioritise workload and escalate conflicting priorities to managers as appropriate.
Receive and record all incoming mail and auto forwarded email transmissions to the relevant member staff. Prioritise the mail ensuring all urgent issues are brought to the manager’s attention and take action as directed by the manager.
In the absence of the manager ensure that all relevant staff are kept informed and updated on any issues/queries and seek clarification on what information requires immediate action.
Manage communication systems efficiently and effectively with staff and stakeholders.
Produce statistics, documents, and reports, using various computerised systems, as and when required.
Maintain databases and systems.
Maintain and update the manager’s diary and ensure that manager has all relevant papers when attending meeting.
Prepare papers and agendas for meetings as required. Attend and transcribe the notes and distribute accordingly. Set deadlines for typing/checking the notes and gathering agenda items to ensure timely distribution of paperwork.
Co-ordinate the arrangement of meetings, visits, assessments and appointments for the Manager and colleagues, both internally and externally. Organise hospitality and/or overnight accommodation if required and make necessary transport arrangements.
Maintain comprehensive filing systems for information received.
Complete stock and non-stock requisitions, order goods services and/or equipment for the team and act as authorised signatory where appropriate.
Maintain systems to support the monitoring of annual leave, sickness, carer’s leave, and study leave.
Supervise other members of the team as required, allocating duties as necessary.
Contribute to team meetings suggesting as appropriate any improvements to service which may be practical in the area.
Contribute to general development initiatives and project work in line with
service requirements.
The post holder shall as necessary provide cover for and undertake duties of absent colleagues.
The post holder shall follow all the policies and procedures of the organisation.
Manyleb y person
Qualifications
Meini prawf hanfodol
- RSA 2/3 or equivalent
- NVQ 3 or equivalent
- Computer literate
Knowledge/ Experience
Meini prawf hanfodol
- Demonstrable experience of working within multi-agency team
- Experience of working with confidential information
- Experience of note taking at meetings
- Demonstrable knowledge of secretarial and office administration services
Values
Meini prawf hanfodol
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- High professional standards
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
- Change oriented
Skills
Meini prawf hanfodol
- Excellent communication, organisational and interpersonal skills
- Excellent keyboard skills
- Ability to be flexible, work on own initiative and as part of a team
Bathodynnau ardystio / achredu cyflogwyr
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Jacki Langley
- Teitl y swydd
- Operations Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07435 629956
Rhestr swyddi gyda Mersey Care NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector