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Detailed job description and main responsibilities

Main duties and Responsibilities (detail below)

ANALYSIS AND JUDGEMENT SKILLS:

• Typing of minutes of meetings and general departmental correspondence when required and within locally agreed timescales.
• Work flexibly to ensure the needs of the research team are met at all times.
• Exercise judgement and initiative in order to manage the workload effectively and efficiently, taking appropriate action to resolve any issues, liaising with appropriate personnel and seeking guidance from the Line Manager when required. 

•  Attend and contribute to departmental meetings, team briefs etc.
• Arrange travel and process expense claims as required.

PLANNING AND ORGANISATIONAL SKILLS:

• Support the day to day organisation of the team by managing diaries, co-ordinating meetings, ensuring appropriate documentation available for meetings/lectures, preparation of documents/presentations, attending meetings to take minutes and typing of agendas/minutes.
• Co-ordinate national and international meetings/conferences including travel arrangements, accommodation etc. 
• When required, assist in the co-ordination of training programmes for junior staff, whether it be medical or administrative staff, in conjunction with clinical and management teams. 
• When required, assist Professor Perry with preparation of lectures, exams, research articles and liaising with academic and Research & Development departments.
• Adapt a flexible attitude to meet the needs of the team, taking into consideration the research teams specialist requirements.
• Organise meetings of the clinician collaborators and patient/parent collaborators.

PHYSICAL SKILLS AND DEXTERITY:

• Required to sit in a restricted position for prolonged periods whilst inputting data and typing.
• Required to have prolonged use of a VDU screen.
• The post holder will require advanced keyboard skills.

 POLICY & SERVICE DEVELOPMENT:

• To comply with all Trust and local departmental policies and procedures.
• Undergo all statutory/mandatory training as and when required.
• To take reasonable care for the health and safety of oneself, as well as others.
• Adhere to Trust risk management policies to ensure a safe working environment.
• The post holder is required to comply with the Trust policies on infection prevention and control, bringing any deficiencies to the attention of the Line Manager.
• To be responsible for the general housekeeping of own work area, as well as departmental common areas, reporting any faulty or broken equipment and adhering to the Trust Risk Management Strategy. 

RESPONSIBILITY FOR FINANCIAL & OTHER RESOURCES:

• To ensure all charitable donations received are dealt with in line with Trust policies.
• Responsible for ensuring Trust equipment and resources are maintained, reporting any faulty equipment to the Estates Department. 

 HUMAN RESOURCES & TRAINING:

• To provide full support to Line Managers at all times.
• To use initiative, working autonomously within the remit of the role.
• Oversee the daily workload of the research team, prioritising tasks where appropriate and ensuring excellent communication skills at all times.
• Prepare and implement local induction packages to meet the needs of the service.
• Offer training and support to new members of staff or students within the department, including training in any new technology whilst ensuring some level of responsibility for their workload until competencies have been met.
• Undergo continuous professional development as identified in personal development plan/review, in conjunction with the Knowledge & Skills Framework (KSF) outline for this post. 

IT OR OTHER INFORMATION SYSTEMS/RECORD KEEPING:

• Following consultation, co-operate in the introduction of new technology and new working practices, in addition to those already in place as it may apply to the work of the administrative service.
• Ensure all information on the Patient Administration System is updated and accurate, in line with the Trust Data Quality Policy and liaise with colleagues as required, ensuring any necessary changes are actioned.
• Ensure that information systems accurately record the stage of the patient journey in line with national and locally agreed policies and procedures. 
• Undertake regular refresher training in information technology to ensure knowledge and skills are kept up to date.
• Ensure any other patient identifiable information (other than that stored on the Patient Administration System) is stored and used in line with the Trust’s Information Governance Policy. 
• When required, create, maintain and update databases specific to the specialty requirements.

RESEARCH & AUDIT:

• The post holder may be required to undertake audits of their own workload, as well as that of the supporting team, in conjunction with the requirements of the management team, e.g. telephone audit.
• Update and maintain specialty specific databases for audit purposes as and when required.

MANAGEMENT & LEADERSHIP:

• Promote a working culture that improves quality and efficiency within the department.