Crynodeb o'r swydd
- Prif leoliad
- Data, Analytics Surveillance
- Gradd
- Civil Service: Grade 7
- Contract
- Parhaol
- Oriau
- Llawnamser
- Rhan-amser
- Rhannu swydd
- Gweithio hyblyg
- Cyfeirnod y swydd
- 919-LO-50003517-EXT
- Cyflogwr
- UK Health Security Agency
- Math o gyflogwr
- Public (Non NHS)
- Gwefan
- Hybrid/Any core UKHSA location (Birmingham, Leeds, Liverpool, London)
- Tref
- Hybrid/Any core UKHSA location (Birmingham, Leeds, Liverpool, London)
- Cyflog
- £51,824 - £65,089 per annum pro rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 23/05/2024 23:59
Teitl cyflogwr
Cyber Senior Business Operations Manager
Civil Service: Grade 7
Trosolwg o'r swydd
The UKHSA Cyber Directorate provides strategic leadership and oversight for developing and managing a common and bespoke suite of performant, modern, secure, data and analytical tools, services, platforms and applications, ensuring access to high quality data and analytics services, internally and externally.
This role is a senior role within the structure and is responsible for managing the delivery of a full range of business operation services to support the effective working of all staff in the Directorate. They will lead a business support team across the Cyber team, to ensure it is able to operate efficiently and effectively working within Civil Service and UKHSA corporate guidelines and governance processes. As delegated by the Director, he/she will lead identified workstreams that may include finance, business planning, risk management, corporate governance, workforce, learning and development, health and safety, accommodation, business continuity and other appropriate areas to ensure that the resources across the Directorate are used effectively. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.
Prif ddyletswyddau'r swydd
Key Responsibilities
- The end-to-end procurement for new and existing contracts is done in line with the Buyer’s guidance (e.g., Book of Work) and security policies, and any applicable regulations and government procurement frameworks.
- The Cyber Team can procure and manage new and existing contracts efficiently and effectively.
- A procurement pipeline is continuously reviewed, maintained, and communicated in collaboration with the Buyer.
- All invoices relevant to the Cyber Team are paid within appropriate timescales.
- Progress on procurements and associated financial management is frequently reported to senior Buyer stakeholders.
- Overall budgets for the Cyber Team are managed efficiently and effectively.
- Business plans and funding bids for the Cyber Team are defined in collaboration with key Cyber Team stakeholders and submitted to the Buyer’s commercial team.
- Lead and manage the end-to-end procurement and re-procurement process for new and existing contracts within the Cyber Team, including planning, managing changes to scope, and progress reporting.
- Develop a pipeline of live and planned procurements that has been agreed and is continuously reviewed with the business to allow for planning and resource allocation.
- Commercial management to oversee all financial, forecasting, and budget management activities within the Cyber Team to ensure correct distribution of budgets, and that invoices are reviewed, approved, and settled within appropriate timescales.
- Engage with the cross functional teams (e.g., Technology, Operations, and Compliance) and commercial team to develop effective and collaborative relationships that facilitate effective and streamlined procurement, commercial, and contract management activities within the Cyber Team.
- Identify improvements to continuously improve existing procurement processes as well as the ability of the Cyber Team’s Business Support Function to monitor finances and procurement activities (including knowledge sharing as required).
- Provide timely and accurate progress and budget reporting to senior Buyer stakeholders, escalating any issues to the Cyber PMO/SLT to allow the remediation of any blockers and issues.
- Oversee and manage the budgets for the Cyber Team, including forecast planning.
- Define and submit business cases and funding bids for the Cyber Team, including scenario planning to determine the impact of different funding levels on overall Cyber Team delivery capability.
- Ensuring the efficient and effective delivery of a comprehensive, cross-site and cross-functional business management service, to meet the needs of the Directorate;
- To be a visible, positive and competent leader and role model ensuring high professional standards and behaviours across the business support team;
- Lead the day-to-day operational delivery of the Directorate business support function, responsibilities and resources, planning and managing the physical resources that ensure the business support function is fully equipped and fit for purpose
- Effective line management of administrative and business management staff (if applicable) and management of administrative functions to ensure flexibility and capacity to meet the needs of the Directorate.
- Routinely monitor and report to the Senior Team on staffing levels against the budgeted establishment and provide practical advice and support to managers on resourcing options, liaising with Finance and HR business partners as appropriate;
- Ensure the Directorate establishment requests (ECFs, RRFs, SAFs) are processed in line with strategic direction, national guidance, the Directorate or budget and appropriate recruitment and HR processes. Working with HR and Finance business partners where appropriate.
- Work closely with professional HR colleagues in the delivery and implementation of workforce matters e.g. training, policy briefings, change programmes etc.
- Where appropriate, provide advice and support to managers within the Directorate on related workforce matters, through effective liaison with national experts e.g. HR, recruitment, learning and development etc.;
- Manage end to end business support and administrative processes to ensure adherence to governance requirements and flexibility and capacity to meet the needs of the Directorate;
- Coordinate the annual appraisal process across the Directorate in line with PHE requirements, providing advice and support to managers; monitoring and reporting on performance in line with organisational policy;
- Take a strategic lead on/or participate in agreed topic areas or workstreams, to include working with relevant national teams, representing your Directorate on appropriate national forums;
- Routine monitoring and reporting of compliance with statutory and mandatory training requirements and appraisal returns for all Directorate staff.
Personal and Professional Development
Undergo a programme of on-going development and education, including the annual appraisal process, to build on existing knowledge and develop skills to meet the behaviours and competencies required to undertake the role.
Gweithio i'n sefydliad
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
This role is a senior role within the structure and is responsible for managing the delivery of a full range of business operation services to support the effective working of all staff in the Directorate. They will lead a business support team across the Cyber team, to ensure it is able to operate efficiently and effectively working within Civil Service and UKHSA corporate guidelines and governance processes. As delegated by the Director, he/she will lead identified workstreams that may include finance, business planning, risk management, corporate governance, workforce, learning and development, health and safety, accommodation, business continuity and other appropriate areas to ensure that the resources across the Directorate are used effectively. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely
Essential Criteria:
• Ability to confidently engage with and participate in a range of forums and networks (internal and external) sharing best practice and knowledge in collaborative way
• Highly competent in a variety of software applications including Word, Excel, Outlook and PowerPoint, Skype
• Understanding of procurement and/or business development
• Understanding of H&S Policy and procedures
• Understanding of digital tools and how to apply them to maximise efficiency. Effective delegation and prioritisation skills with the ability to manage competing demands (self and others)
• Make it clear to all team members that bullying, harassment and discrimination are unacceptable.
• Highly developed communication (written and verbal) skills with the ability to analyse data, write and deliver reports, and/or presentations to a diverse and wide range of people including senior management
• You are positive and inspirational in leading and supporting others through change.
• You proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. You identify connections and reach out to bring people together.
Desirable Criteria:
- Experience of working in the public sector in a similar role
- Ability to write effective communications for staff and plan and organise engagement activity (A)
- Experience of planning and delivering projects or organisational change. (A)
- Understanding of the relationship between the Department of Health and Social Care /PHE and the wider healthcare system (A)
- Ability to lead a remote team (I)
Selection Process Details:
This vacancy is using Success Profiles and will assess your Behaviours.
Stage 1: Application & Sift
You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of a:
- CV/ Application form (‘Employer/ Activity history’ section on the application)
- 1250 words Statement of Suitability
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The CV and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.
If you are successful at this stage, you will progress to interview & assessment
Please do not exceed 1250 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Stage 2: Interview
You will be invited to a (single) remote/face to face interview
Behaviours will be tested at interview.
The Behaviours tested during the interview stage will be
- Leadership
- Seeing the Big Picture
- Working Together
- Delivering at Pace
- Making effective decisions
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location information
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at your core location - Hybrid / Any core UKHSA location (Birmingham, Leeds, Liverpool, London). For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Security Clearance
Successful candidates must pass a disclosure and barring security check
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
Working for the Civil Service:
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
-
life sentences
-
arson
-
sexual offences
-
hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available
Starting salary
Entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.
Either case is determined by whichever is the highest.
For further details please refer to the Information Sheet- Starting Salaries & Benefits attachment
Manyleb y person
CV
Meini prawf hanfodol
- CV
Statement of Suitability
Meini prawf hanfodol
- Statement of Suitability
Behaviours
Meini prawf hanfodol
- • Leadership
- • Seeing the Big Picture
- • Working Together
- • Delivering at Pace
- • Making effective decisions
Bathodynnau ardystio / achredu cyflogwyr
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Lami Olayiwola
- Teitl y swydd
- Resourcing Support
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
For enquires about your application please contact recruitment team [email protected], for enquiries about the role please contact vacancy holder [email protected]
Rhestr swyddi gyda UK Health Security Agency yn Gwasanaethau gweinyddol neu bob sector