Job summary
- Main area
- corporate
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 32 hours per week (5 days per week)
- Job ref
- 229-COR-6058805-A
- Employer
- Wye Valley NHS Trust
- Employer type
- NHS
- Site
- Postgraduate Medical Centre
- Town
- Hereford
- Salary
- £25,147 - £27,596 pa pro rata
- Salary period
- Yearly
- Closing
- 30/05/2024 23:59
Employer heading
Postgraduate Administrator
Band 4
Job overview
The Postgraduate Administrator is an integral part of a small friendly administration team based at the Postgraduate Medical Centre. The team support doctors rotating into training placements, particularly foundation doctors and GP Trainees and share the responsibility of maintaining a professional educational environment.
We are looking for a committed and enthusiastic person to provide a comprehensive and varied administrative and secretarial service and someone who is keen to expand their knowledge in the field of medical education.
You will need to be able to focus on your work in a busy environment and be able to multi-task and re-prioritise work regularly.
Besides excellent communication, diplomacy and administration skills, you will be expected to help prepare teaching rooms, move furniture and check equipment to ensure the smooth running of teaching sessions and educational events.
If you require further information please contact the Medical Education/Centre Manager: Helen Pryce, 01432 364025.
Main duties of the job
- The post holder will need to have specialist knowledge of medical education, particularly the GP Training Programme /Higher Grade Specialty curriculums which will be acquired when working within the role
- Co-ordination of various teaching programmes and events held within the centre.
- Maintaining registration and attendance records for those attending teaching.
- Ensure certification and summarize feedback from teaching sessions.
- Administer trainee portfolios for specialty trainees and non-training grade doctors who require a portfolio.
- To provide secretarial and administrative support to the Medical Education Manager, GP Training Programme Directors and other Medical Education Leads.
- To co-ordinate induction and shadowing arrangements for doctors in training posts.
- To support all doctors in training placements.
- To organize and take minutes of meetings.
- To operate the Centre’s diary and room booking system in line with policies and procedures.
- To ensure that all equipment, including audio visual equipment meets the needs of individual speakers, teachers and tutors who are facilitating teaching sessions.
This is not an exhaustive list, please see the attached job description.
Working for our organisation
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT , the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we’d want for our family and friends.
More than 3,500 people work for the Trust – they tell us it’s a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: “The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential.”
Our values - Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time…all the time.
Detailed job description and main responsibilities
Please see the attached job description and personal specification for further information about the role and responsibilities.
Person specification
Education & Qualifications
Essential criteria
- Good standard of education to include English and Maths GCSE’s Grade A-C– or Equivalent
- NVQ/Diploma Level 3 Business Administration or equivalent, e.g. RSA 3 word and text processing
- Knowledge and experience of working with Microsoft Office packages
Skills, Knowledge & Experience
Essential criteria
- Previous administrative and/or secretarial experience
- Experience of working as an integral part of an administrative team
- Knowledge and experience of using computerised and web based information systems, data bases and social media
- Experience of planning and co-ordinating meetings, teaching programmes, events, projects or equivalent
- Experience of minute taking
- Ability to manage and organise own workload without supervision, use own initiative and meet deadlines
- Ability to produce documents, workbooks, posters
Desirable criteria
- Previous experience of working in the NHS and/or Medical Education or General Education
- Ability to produce documents, workbooks, posters
Personal Atributes
Essential criteria
- Excellent interpersonal skills, including ability to negotiate with people at all levels
- Ability to exercise judgement when dealing with sensitive issues
- Professional attitude, respectful and courteous manner
- Ability to meet deadlines and stay calm under pressure
- Discreet and able to maintain confidentiality
- High level of attention to detail and accuracy
Other Factors
Essential criteria
- Ability to attend out-of-hours educational meetings and events held at the Centre with prior notice
Desirable criteria
- Concentration required for accurate administration of doctors Eportfolio, inputting data and provision of reports, educational certificates and documentation, therefore ability to cope with an unpredictable work pattern in a busy office with frequent interruptions
Employer certification / accreditation badges
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Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Helen Pryce
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 01432 364025
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