Job summary
- Main area
- Strategy and Transformation
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-24-COR-R12592
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Trustwide
- Town
- Gloucestershire
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Administrator and Project Support, Band 4- Strategy and Transformation
Band 4
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
An opportunity has arisen to recruit a Directorate Administrator & Project Support to join the Gloucestershire Hospitals Foundation Trust’s Strategy and Transformation Team.
Reporting to the Strategic Programme Manager the role is to provide administrative and project support to the directorate team and the number of projects the directorate is delivering.
Main duties of the job
To provide administrative and project support to a range of projects being delivered by the Directorate, working to direction and guidance from the Transformation team Programme and Project Managers and the post holder’s own initiative. The role holder will become part of the transformation function that works with Operational Directors, Clinical leads, General Managers and other senior Trust and Integrated Care System (ICS) members to ensure programmes and projects deliver defined outputs and/or outcomes on time.
The post holder will be required to Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes. Ensure effective communication between project teams and partner organisations acting as the first point of contact for inquiries from end users.
Working for our organisation
Gloucestershire Hospitals NHS Foundation Trust is one of the largest hospital trusts in England, delivering services from two general hospitals in thriving Gloucester and beautiful regency Cheltenham. Gloucestershire has excellent transport links and stunning countryside, and was recently ranked in the top three places to live in the UK.
Gloucestershire is also a wave 2 Integrated Care System (ICS) and all NHS providers within the ICS are now rated ‘Good’ by the Care Quality Commission.
Gloucestershire Hospitals has a £570m annual operating income, 960 beds, over 125,000 emergency attendances and nearly 800,000 outpatient appointments each year. We have 8,000 members of staff who are committed to providing high quality acute elective and specialist services under our vision of ‘Best Care For Everyone’ to a diverse population of almost 620,000.
An exciting transformation programme is underway at Gloucestershire Hospitals NHS Foundation Trust; we call it our journey to outstanding.
We are seeking talented individuals with proven administrative skills who is looking to develop into project support and project management.
Detailed job description and main responsibilities
Project support key roles and responsibilities -
- Provide a competent and effective standard of administrative support to the Strategy & Transformation team and project leads at management level to ensure the smooth running of programmes and projects.
- Communicate effectively with a range of people on a variety of project matters across multiple organisations and with people at Board Level.
-Maintain a library of project files and outputs including strict version control and utilising protocols for change control of documentation.
- Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes.
Person specification
Qualifications
Essential criteria
- GCSE Maths and English at grade “C or above
- Word processing and text processing RSA Stage III or equivalent
Experience
Essential criteria
- Experience of working in the NHS (or similar fast moving, customer focused, quality led environment), with demonstrable experience leading complex change and service development
Knowledge/ Skills
Essential criteria
- Organisational skills with the ability to prioritise workload and work to deadlines
- Good communication and interpersonal skills with a good command and understanding of English, punctuation and grammar
- Ability to use own judgment and initiative
Desirable criteria
- Advanced IT skills including Word, Excel, PowerPoint, Outlook and Internet, P2P
- Experience in working to PRINCE2 methodology
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Amy Fellows
- Job title
- Programme Manager
- Email address
- [email protected]
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