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Crynodeb o'r swydd

Prif leoliad
CYPS Immunisation Team
Gradd
3
Contract
Cyfnod Penodol: 7 mis (Fixed Term or Secondment Opportunity until 31st March 2025)
Oriau
  • Llawnamser
  • Rhan-amser
  • Rhannu swydd
37.5 awr yr wythnos (Monday - Friday with the occasional Saturdays to meet Service Needs)
Cyfeirnod y swydd
327-24-423
Cyflogwr
Gloucestershire Health and Care NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Montpellier Court
Tref
Gloucester
Cyflog
£22,816 - £24,336 per annum pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
02/06/2024 23:59
Dyddiad y cyfweliad
13/06/2024

Teitl cyflogwr

Gloucestershire Health and Care NHS Foundation Trust logo

Senior Administrative Assistant - Immunisation Team Band 3

3

We love what we do and we think you will, too!

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county. 

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding careWe put people at the heart of our services, focusing on personalised care by asking ‘what matters to you’.

We’re passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust.

Trosolwg o'r swydd

*Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment*

An exciting, varied and challenging position has arisen within the Gloucestershire Immunisation Administrative Team for a Senior Administrator for a Fixed Term/Secondment  until 31st March 2025.

We are looking for a reliable, well organised, flexible and highly motivated individual to provide a comprehensive administration service to the Immunisation Team. You will need to be conscientious, with the ability to work under pressure, plan and coordinate a demanding workload in order to meet strict deadlines. The nature of the work requires accuracy, sensitivity and confidentiality.

 

Prif ddyletswyddau'r swydd

Excellent communication skills are essential as is the ability to liaise with senior managers, clinical team members and people at all levels. The successful applicant should have robust computer skills and have the ability to learn new skills and processes. A common sense approach to work is important as well as having the ability to handle sensitive and confidential information in a professional manner at all times. You will also be able to work on your own initiative and as part of a team with a positive and solution-focused attitude.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Gweithio i'n sefydliad

We have in excess of 5000 staff working over 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust. 

The annual NHS Staff Survey gives our people the opportunity to tell us about their experience working at the Trust.  For the 2023 survey just over 2800 colleagues gave us their views (58.5%).   It was great to see from the results that colleagues are saying that:

  • 89.7% believe they are making a positive difference to patients/service users; 
  • 73.3% would recommend the organisation as a place to work; 
  • 82.4% agree that care of patients and service users is the organisations priority;
  • 76.7% would be happy with the standard of care for a friend or relative     

Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

  • To proactively manage/coordinate administrative tasks to ensure that accurate data is available to CYPS both for clinical purposes and reporting requirements.
  • Respond to requests for information from patients, health professionals and other agencies following corporate standards.
  • To proactively liaise with all stakeholders assuring the promotion, coordination and delivery of the of the School Aged Immunisation Programme.
  • To process and input data within the immunisation web based tool.
  • To support the Public Health Nursing team in the delivery of safeguarding processes.
  • To provide supervision and support in accordance with the Trust’s Supervision Policy.
  • Provide and receive confidential and supportive information from staff, clients, their carers and the general public and take the appropriate action to ensure their satisfaction.
  • Respond to requests for information  following corporate standards.
  • To ensure all communications are accurate, timely and well presented as per corporate standards.
  • To work as part of a team providing administrative support to assist the CYPS Immunisation Team.
  • To update and access electronic patient records with client information and changes to patient details.
  • Act as key administrative contact for all stakeholders.
  • To provide cover for other administration staff in their absence or as required.
  • Assist in data collection for audits, surveys and performance monitoring inputting and retrieving data as required.

Manyleb y person

Qualifications

Meini prawf hanfodol
  • GCSE level in Mathematics & English (or equivalent)
Meini prawf dymunol
  • ECDL or equivalent

Experience

Meini prawf hanfodol
  • Proven administration skills and experience
  • IT literate, experience in typing/word processing and data entry
  • Previous experience within a Customer /Business environment

Professional.Managerial/Specialist Knowledge

Meini prawf hanfodol
  • Knowledge of Administrative and Organisational Policies, Process and Procedures
  • Good working knowledge of Microsoft Office packages including Outlook, Word and Excel
  • Knowledge in data collection for audits, surveys and performance monitoring inputting and retrieving data as required
Meini prawf dymunol
  • Knowledge of RiO, SystmOne and NIVs
  • Knowledge of Web Based Applications

Personal Skills, Abilities and Attributes

Meini prawf hanfodol
  • Ability to work as part of a Team. Effective organisational skills of self and others within the team
  • Ability to prioritise and manage time effectively and ability to work to deadlines
  • Ability to manage complexity and work in an ambiguous or changing environment
  • Act as a role model and are able to lead by example to ensure that the Trust's values and behaviours are reinforced through their area of practice
  • Able to interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party
  • Professional Attitude

Bathodynnau ardystio / achredu cyflogwyr

Veteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.NHS Pastoral CareStep into healthNational Preceptorship for Nursing Quality Mark

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Andrina Clapham
Teitl y swydd
Business and Project Lead
Cyfeiriad ebost
[email protected]
Rhif ffôn
0300 421 8206
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg