Crynodeb o'r swydd
Teitl cyflogwr
Executive Assistant to Executive Director
NHS AfC: Band 5
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £568 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 7,000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
In 2020 the Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to redevelop and expand our hospitals at Eastbourne, Hastings and Bexhill, transforming the environment in which we provide care for generations to come.
Our vision is to deliver high quality care and experience for our patients, communities and colleagues.
Our strategic objectives:
Quality: Delivering safe care; always improving outcomes and experience for patients.
People: Fostering a positive culture; living our values; helping our teams feel equipped to deliver.
Sustainability: Always searching for the best way to use our resources for clinical, workforce and financial outcomes.
Trosolwg o'r swydd
An opportunity has arisen to join the team of Executive Assistants (EAs) who support the Executive Directors at ESHT.
The role offers a fast-paced environment and a unique perspective into the workings of the Trust. We are therefore keen to recruit dynamic, proactive and engaging members to this team – who together form the expert administrative resource that ensures our Director team have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.
The role will report to the Executive Assistant to the Chief Executive Officer and Chair on a day-to-day basis.
Prif ddyletswyddau'r swydd
Job Overview
The following outlines the post holder’s key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):
- Complex diary management, working with internal and external colleagues to arrange meetings and appointments.
- Inbox management for the relevant Director recognising and flagging urgent correspondence and, where appropriate, responding to incoming emails.
- Developing and implementing effective systems and strategies to manage the activities and workload .
- Executive level meetings management, including a Board Sub-Committee meeting. This will include the scheduling of meetings, preparation of agenda, call for papers, taking and writing up minutes of the meeting and following up on actions.
- Working closely with the Executive Assistant Team to ensure a seamless and effective service to the wider Executive Director Team.
Gweithio i'n sefydliad
We are proud to provide 'Outstanding' care and be a great place to work
We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.
In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.
In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Manyleb y person
Qualifications
Meini prawf hanfodol
- Educated to GCSE level including English and Maths
- Typing / word processing RSA III or proven equivalent knowledge, skills and experience
- Recognised secretarial / business administration / management NVQ level 3 qualification or equivalent level of knowledge and experience
- Evidence of continued professional development to degree level or equivalent level of knowledge and experience
Meini prawf dymunol
- Shorthand qualification
- ECDL or similar IT qualification
- Project management qualification or similar level of experience
Experience
Meini prawf hanfodol
- Demonstrate experience of working at Director level gained over a significant period of time
- Demonstrate experience of administration duties at Senior Management level
- Demonstrate experience of managing an office at senior level
- Experience of working with the public and handling difficult situations
- Experience of complex diary management
Meini prawf dymunol
- Demonstrate previous experience of working at Executive level
- Demonstrate advanced secretarial experience, preferably within a National Health Service (NHS) environment
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Kim Swatridge
- Teitl y swydd
- Senior EA to Chief Executive
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01323735995
Rhestr swyddi gyda East Sussex Healthcare NHS Trust yn Gwasanaethau gweinyddol neu bob sector