Crynodeb o'r swydd
Teitl cyflogwr
Living Well Senior Administrator
NHS AfC: Band 4
NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.'
Trosolwg o'r swydd
Join a dedicated team committed to making a real difference in the community. We are seeking a highly motivated and enthusiastic individual with a passion for promoting good mental health.
You will be providing and coordinating administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up actions as required. Supporting the team with the managements of projects, gathering information and undertaking enquires as and when is necessary for the Living Well Engagement team and the department.
This post is open to applications for a fixed term or secondment opportunity ending March 2025. If you are making a secondment application, please seek approval from your current employer before hand.
Interviews will be held on Wednesday 12th June.
Prif ddyletswyddau'r swydd
Main Duties of the role:
Providing administration support by:
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- Taking telephone calls for the Living Well Engagement Team and expected to use their initiative to deal with phone calls and messages
- Sorting and prioritising all incoming mail and email, distributing as appropriate
- Set and send out meeting invites for all meetings with system stakeholders
- Preparation of agendas and minutes of all meetings and distributing notes, including typing up a group discussion
- Ensuring taking appropriate follow-up action as required
- Undertaking administrative duties such as photocopying, faxing and mail out distribution
- Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
- Inputting, monitoring and checking data
- Supplying relevant information required for financial management, checking and sending invoices for payment
- Developing and maintaining effective electronic filling systems, to ensure that information is kept securely and is accessible to other members of the team
- Processing payments of expenses
- Willing to work flexible hours and travel across the county
- Maintaining positive and supportive relationships with Experts by Experience, wider team and all stakeholders
- Contribute to development of the Living Well Engagement Service
Gweithio i'n sefydliad
Derby & Derbyshire ICB is the organisation responsible for planning, monitoring, and paying for health services in Derby and Derbyshire. Serving a total population of 1,053,000 with a budget of over £1.6 billion the CCG has a staff base of approximately 500 people.
At NHS Derby and Derbyshire ICB we are passionate about making diversity and inclusion part of our DNA.
We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community.
Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.
At the NHS, we are reminded every day of how important life is.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Manyleb y person
Knowledge,Training&Experience
Meini prawf hanfodol
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience;
- Significant administrative/ secretarial experience including initiating and maintaining office systems
- Minute Taking.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access;
Meini prawf dymunol
- Previous Project Management Experience
Communication Skills
Meini prawf hanfodol
- Ability to work under pressure in a busy working environment and able to multi-task;
- Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Values
Meini prawf hanfodol
- Demonstrate the behaviours that underpin the ICBs core value of 'One Team'
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Elena Solcianska
- Teitl y swydd
- Living Well Engagement Lead Officer
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07557 812 820
- Gwybodaeth i gefnogi eich cais
Monday to Friday 9:30 - 15:30
Os ydych yn cael problemau'n gwneud cais, cysylltwch â
- Cyfeiriad
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Rhif ffôn
- 07900 135638
Rhestr swyddi gyda NHS Derby and Derbyshire ICB yn Gwasanaethau gwyddor iechyd neu bob sector