Swydd wag: Data Security and Protection (DSP) Administrator, Northampton General Hospital NHS Trust, Kettering

Crynodeb o'r swydd

Prif leoliad: ICT
Gradd: Band 2
Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 265-6204272- COR

Cyflogwr: Northampton General Hospital NHS Trust
Math o gyflogwr: NHS
Gwefan: Kettering General Hospital
Tref: Kettering
Cyflog: £22,383 Per Annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 30/05/2024 23:59

Data Security and Protection (DSP) Administrator

Band 2

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Data Security and Protection (DSP)

Provide administrative assistance to the DSP Team

To escalate to relevant staff where required on areas of complex information governance legislation, such as UK GDPR, Data Protection Act 2018 and the NHS Code of Practice on Confidentiality.

To administer and monitor the relevant DSP inboxes, ensuring that queries and tasks are appropriately responded to or escalated to team leaders.

To answer the DSP telephone and take messages as required and escalate issues and concerns raised by internal and external stakeholders

To administer requests from department colleagues, support services, clinical services, operational and strategic Data Security and Protection leads and internal
and external DSP colleagues to help promote excellent Information Governance, Data Security and Data Protection practice

To administer Data Security and Protection incidents using Datix and where appropriate support in the investigation process, ensuring relevant actions are recorded and assigned to staff as necessary

Provide administrative support as directed by the DSP Manager and Team Leader

Provide administrative support by taking notes and minutes for the information for Data Governance Group (DGG) and Information Governance Group (IGG), Clinical Administration Group (CAG) and any others as determined by the Head of DSP, ensuring accurate documentation of actions and decisions is recorded, preparing the minutes into the agreed format, ready for sign off

Support with Data Security and Protection user satisfaction surveys in line with Data

Security and Protection Toolkit requirements.

Attending relevant meetings as directed by the DSP Team Leader

Provide support to other areas of the Data Security and Protection Team as directed by the Head of Data Security and Protection.

Follow standard operating procedures for all routine tasks carried out within the role,
reporting any updates and changes as necessary.

Support the administration of appropriate DSP related policies and procedures.

Support in the collation of the evidence required for the annual Data Security and Protection Toolkit submission and participate in improvement plans.

Maintain the Trust’s Information Asset Register and undertake reviews in coordination with Information Asset Owners and Information Asset Administrators.

Occasionally support with input of information on the Information Sharing Gateway (ISG) including Data Protection Impact Assessments, Information Assets and Third
Parties

Administer the Groups Privacy Notice as directed by the DSP Team Leader

Establish good working relationships with key staff in all departments across the Trust.

Assist the DSP Team Leader in the administration of relevant reports and information for compliance reporting, inspections and internal assurance

Escalate incidents to the Team Leader immediate when they may meet the criteria for a Serious Incident / reportable to the ICO

Provide IG administrative support for R&D programmes

Be a first point of contact for the complaints team and directly with members of the public to escalate appropriately regarding any DSP grievances and queries

To maintain their knowledge in Data Protection Law and UK GDPR

Administer the Internet and Intranet pages for DSP as appropriate, as directed by
the DSP Team Leader

Manyleb y person

Educations, Training and Qualifications

Meini prawf hanfodol

Educated to Level 2 NVQ or equivalent level of education or experience
Proven IT Skills

Knowledge and Experience

Meini prawf hanfodol

Experience of Microsoft applications, including MS Office, Word and Teams
Experience of communicating with a wide range of people

Meini prawf dymunol

Experience of working in the NHS
Knowledge and understanding of the FOI Act, Data Protection Act 2018, Access to Health Records Act and the UK General Data Protection Regulation

Skills

Meini prawf hanfodol

Standard keyboard skills
Good level of literacy and numeracy skills
Effective Written and verbal communication skills
Ability to learn new systems and processes
Able to liaise with people in a professional manner at all levels including staff within NGH and other Trusts and members of the general public and outside agencies
The ability to work in an organised and efficient manner
Ability to prioritise

Meini prawf dymunol

Proven team worker
Ability to work under pressure

At Northampton General Hospital we provide general acute services and hyper-acute stroke, vascular and renal services to people living in Northamptonshire. As well as this we are an accredited cancer centre and provide cancer services to a wider population of Northamptonshire and parts of Buckinghamshire.

We are proud to be the first hospital in the UK to have obtained Pathway to Excellence® designated accreditation from the American nurses credentialing centre (ANCC).

We celebrate staff achievements and value the importance of working as one big team. That’s why we talk about Team NGH. It’s all about working together to provide the best possible care for our patients and supporting each other to grow and develop our skills. We are driven to helping you to be the best you can be.

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities. The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative. We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Apply today and join the largest family in Northamptonshire.

Our Excellence Values:

Compassion
Respect
Integrity
Courageous
Accountable

To apply for this post, scroll down to the bottom of this page and select “apply online now”.

In submitting an application form, you authorise Northampton General Hospital to confirm any previous NHS service details via the Electronic Staff Record Inter Authority Transfer process should you be appointed to the post.

Due to the high number of applications received we are unable to respond to each application individually. If you have not been contacted within 4 weeks of the closing date you have been unsuccessful in this application.

For further information on nursing, apprenticeships, A&E or any other departments please visit our specific website or pages that are indicated on the right hand side of this advert.

Northampton General Hospital NHS Trust recognises that staff of differing backgrounds and life experiences enrich our workforce and bring different skills and knowledge. We therefore encourage and welcome applications for our vacancies from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

PLEASE NOTE THAT WE RESERVE THE RIGHT TO CLOSE VACANCIES PRIOR TO THE ADVERTISED CLOSING DATE WHEN WE ARE IN RECEIPT OF SUFFICIENT APPLICATIONS