HealthJobsUK

Job overview

INTERNAL ONLY - This post is open to Berkshire Healthcare NHS Employees Only

 

Interviews will be held on 20 May 2024.

 

We are looking for a highly organised and motivated Personal Assistant to support the managers of Health Visiting and School Nursing in West Berkshire. The role will involve the management of the Health Visiting Admin team.

Highly organised, you will enjoy working in a busy environment and take pleasure in achieving your targets. You will be an experienced administrator, be adept at problem-solving and have excellent communication and people skills. Willing to learn, you will show initiative, be happy to be a team member and be highly motivated. Professional always, you will handle confidential and sensitive information with care and respect.

As part of this role, you will be an inspirational and self-motivated member of our team, enthusiastic to share your knowledge, particularly when managing and mentoring more junior team members. The team are supportive and friendly and enjoy good working relationships with partner agencies.

You must be a driver and have use of a car.

The role is 37.5 hours week; days and hours to be negotiated but within the core working hours of 09.00am to 17.00pm.

There is some flexibility for hybrid working.

Main duties of the job

• Based at West Berkshire Community Hospital
• To be a central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.
• Provide administrative support with diary management to the service managers,
• Plan and arrange meetings and events which may be internal of external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
• Attend designated meetings where the information may be complex and sensitive, taking, and transcribing minutes. Distribute information prior to and after meetings in a timely way.
• Ensure all office systems are maintained to a high standard.
• Supervise and manage the work of the team secretaries and administrative staff, ensuring administrative timescales and deadlines are met.
• Liaise with other departments and external organisations on matters concerning the department business.

Working for our organisation

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you’ll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of working for us include:

• Flexible working options to support work-life balance.
• 27 days’ annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• ‘Cycle to Work’ and car leasing scheme
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave.
• Free parking across Trust sites